Alaska State Fair Annual Report 2012

Alaska State Fair Annual Report 2012

It’s just a form – or is it?

Alaska Biennial Reports for companies with even-numbered registrations are due to the central office in Juneau by January 2 in the new year (2014).

If you haven’t filled one out before, you can do it online at the Alaska state website, where you can download a tailored form for your company or LLC.

You can finish up there, or you can use the work you do filling out the form as an opportunity to create a traditional annual report: tell your customers, stakeholders and investors what you achieved this year.

Doing a simple annual report is a great way of keeping in good standing with your bank and suppliers – in fact, anyone whom you want to reach.

Annual reports say “we care about ourselves, we have dignity, and your money is in good hands”.

How to use your Biennial Report to start your company’s Annual Report

1. Plan

First up, do some planning. Decide how many pages you think your annual report should be. You can download annual report templates from the Microsoft Word website at (free), or you can buy one of ours ($49).

2. Analyse

Have a look at last year’s annual report and decide which sections you should keep and which sections you should leave out. Annual reports are conservative documents, so it’s good to make your decisions based on what will give your shareholders and stakeholders the most accurate picture of the company’s performance.

Sealaska Annual Report 2010

Sealaska Annual Report 2010

For example, if you’re a mining company, operations is an area that needs careful reporting against strategy and performance targets. Conversely, if you’re an accounting consulting firm, operations isn’t really a core area of concern.

3. Delegate

Create a list of people who will need to report against the different areas, and let them know their input will be needed.

4. Select a design

Select a graphic designer (or download a design template, or try our design service) and start discussing design concepts with him or her. It’s important to do this early in the process so there’s time to develop good ideas. The layout phase comes later, but the design work needs to start in advance.

5. Organise a printer

Select a printer and get a written commitment for the dates you will supply the files to them and the dates they will complete printing and distribution. This is also important to do early – printers can only fit so many jobs on their presses at once. You can also simply distribute your annual report as a a PDF.

6. Manage the editorial process

Email contributors and let them know what the due dates are for their sections, the topic they need to write about and the word length. Save contributors in the same folder as they come in. Remind yourself to follow up with stragglers later.

Paste the information you created for the Biennial Report into the template. You may also have some other emails and reports from which you originally drew the information – they can be a good resource.

Alaska State Pipeline Coordinator's Office Annual Report 2013

Alaska State Pipeline Coordinator’s Office Annual Report 2013

Edit together the contributions into the template and write sections that are not yet complete; for example, the Executive Summary.

Pass the text files and any picture files to the graphic designer for layout/desktop publishing. Check that they printers are ready to receive the report when it’s finished.

7. Organise proofreading

When the graphic designer or desktop publisher has finished laying out the annual report, have someone proofread it. It’s best to get someone who is not too close to the project to do so, as they will spot errors more easily. Keep corrections to a minimum as this may cost extra at the designer.

8. Send to the printers, distribute and celebrate!

For more tips and commentary about annual reports, subscribe to the Report Machine Newsletter.

Alaska Biennial Reports: How to use yours to create a traditional Annual Report by

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